General conditions for the cooperation between allsafe GmbH & Co. KG and our suppliers (EKB)

1. Preface

Allsafe GmbH & Co KG attaches importance to a fair and honest partnership. This is
the basis of any business connection. If, despite all preventive and control measures,
there are any disagreements, it is necessary to be able to revert to a clear framework
that has been accepted by both sides. To this end, the following terms and conditions
concerning technical specification and / or engineering drawing have been established.
These components constitute the essential part of the contract between supplying
partners and Allsafe GmbH & Co KG. It is of importance to us that our partner is not
unnecessarily disturbed in his usual ways by these conditions. This is the only
guarantee that processes and procedures can continually be improved.
Furthermore, these delivery conditions are agreed on with the supplier for guaranteeing
a transaction without any problems.
Arbeitsanweisung AA_M5-O2.1
Framework conditions
Pfad/Datei: D017314
Erstellet/Bearbeitet: os/rw Freigabe: web
Datum: 20.04.2026 Rev. B Seite 4 von 13


2. Binding force of framework conditions

The amounts and delays set down by Allsafe GmbH & Co KG in the framework were
established to our best knowledge on the basis of our customer's specifications.
However, we have to point out that these specifications may be subject to change at
any time. We reserve the right to adapt them to our needs. This means they can be
adjusted upwards or downwards.
The agreed terms and conditions for price, delivery, payment, and delivered goods are
binding.


3. Tools

3.1.Maintenance, servicing, property and storage of tools

The supplier guarantees the functionality of the tools during operation.
If Allsafe GmbH & Co KG provides the tools, the supplier agrees to test the tools on
their functionality. In individual cases a written offer for repair or adjustment has to be
made. Only after a written order by Allsafe GmbH & Co KG has been placed, may
these measures be implemented.
The supplier has to store the tools properly and protect them from damage or
environmental influences.
Within the amounts agreed in the contract, the supplier has to bear the expenses for
service, maintenance and repair.
Above the amounts agreed in the contract, the supplier bears the costs for servicing
and maintenance, while Allsafe GmbH & Co KG bears the costs for repair, which is
subject to a prior written order.
In order to guarantee a permanent supply without defects, the supplier has to maintain,
repair and service the tools. The tools have to be operational at all times.
If desired by Allsafe GmbH & Co KG, the supplier has to give back the tools in perfect
condition at the end of the supply period.
The tooling(s) is transferred automatically into the property of Allsafe GmbH & Co KG
with the payment of the tooling(s). No further contract is needed.



4. Change of tools

A change of tools is subject to prior written consent by Allsafe GmbH & Co KG. A
change of tools due to technical changes by Allsafe GmbH & Co KG requires a prior
written offer by the supplier. Only on the basis of a written order can the required steps
be authorized and implemented. The changed parts have to be newly inspected and
released by Allsafe GmbH & Co KG for serial delivery.
In a partnership Allsafe GmbH & Co KG bears the expenses for material that cannot be
used anymore due to a change of drawings. However, the supplier agrees to point out
in the offer, that the current materials cannot be used after a change.


5. Release of tools / initial sample inspection

5.1. Cause

The supplier agrees to conduct an initial sample inspection in the following cases:
- New parts
- Changed parts or specifications
If the supplier wants to make one of the following changes, Allsafe GmbH & Co KG has
to be informed in advance and the change is subject to a prior written release. In
individual cases an initial sample inspection may be required.
- Change of product
- Change of construction, specification or material
- Relocation of production to external production sites
- Relocation of production to new plants or within the own plant
- Change of production procedures
- Long suspension of production (more than 1 year)
- New subcontractors
- When tools are manufactured at a later date due to capacity reasons or wear,
Allsafe GmbH & Co KG has to be informed and if necessary an initial sample
inspection has to be conducted.
- Allsafe GmbH & Co KG has to be informed about any other reasons
- Independent of the fact if an initial sample inspection is required, the supplier is
obliged to conduct an internal inspection.


5.2. Initial sample inspection / forms for the initial sample inspection

The initial sample inspection conducted by the supplier has to be recorded on forms by
Allsafe GmbH & Co KG or by the German Association of the Automotive Industry
(VDA).
- Report about initial sample inspection
- Inspection results
- Delivery sheet
If the supplier does not have these forms, they have to be ordered.
Unless otherwise agreed, 50 pieces have to be inspected and documented. In case
that an assembly is concerned, additional 50 pieces have to be inspected and
documented. When producing with several identical tools, each tool group or nest of
various types is subject to one initial sample inspection. Unless otherwise agreed, the
respective parts have to be attached to the initial sample inspection report.
Unless otherwise agreed, the initial sample inspection has to contain correspondent
proof / material analysis for the used materials.
The initial sample inspection has to be completed with a proof of functionality
(inspection of at least 50 pieces) for the specifications determined by Allsafe GmbH &
Co KG and the special inspection parameters. An inspection plan of the initial sample
inspection also has to be attached. The release of delivery / of the series for the
inspected parts is done via Allsafe GmbH & Co KG on the form "initial sample
inspection", which was filled out by the supplier.


6. Subscription warrant from tools

The supplier agrees to exclusively deliver parts or components / assemblies from tools
and / or developments by Allsafe GmbH & Co KG to this company. Release of parts to
third parties is subject to prior written consent. Non-compliance will incur liability for the
total damage by the supplier. Furthermore, the supplier agrees to disclose the amount
of the simultaneously delivered parts and the number of customers.
After Allsafe GmbH & Co KG gave its permission for delivery to a third party, the
supplier may not change tools or specifications. It is not permitted to transfer tools to
other suppliers without prior written consent by Allsafe GmbH & Co KG.


7. Requirements for Employee Competence and Qualification

The Supplier shall ensure that only professionally suitable, qualified, and appropriately
trained personnel are assigned to perform all quality-relevant activities. This applies in
particular to inspection and testing activities, special processes, and any activities that
influence special or safety-critical characteristics.
The Supplier undertakes to conduct the required training on a regular basis, to evaluate
the effectiveness of such training, and to provide appropriate evidence of qualifications
and training to allsafe GmbH & Co. KG upon request.
Arbeitsanweisung AA_M5-O2.1
Framework conditions
Pfad/Datei: D017314
Erstellet/Bearbeitet: os/rw Freigabe: web
Datum: 20.04.2026 Rev. B Seite 7 von 13


8. Supply period, delivery of spare parts

The supplier agrees to supply Allsafe GmbH & Co KG with the product and the spare
parts for the product during the complete series period and 15 years after the expiry of
the series.
The scrapping of part-specific production sites is subject to prior written consent by
Allsafe GmbH & Co KG, independent of the ownership structure.


9. Audit, documentation, retention period

9.1. Audit

The customer can ascertain through an audit if the supplier's quality assurance
measures comply with the customer's standards. This audit can be conducted as a
system or process audit and an appointment has to be made in due time. Audits of
certification companies have to be taken into account. Restrictions by the supplier for
keeping its company secrets are accepted.
Furthermore the customer of allsafe as well as government agency`s can arrange a
audit.

9.2. Retention period

The supplier has to store all product and process relevant documents, records and
data that were part of the production process and product release for 36 years. This
regulation applies to both the series and the spare parts supply.

9.3. Access authorization

The supplier undertakes to grant Allsafe GmbH & Co KG and their customer and
regulatory authorities access to the company (EN 9100: 2018 point 8.4.3.L)


10. Statistical values, evaluations

10.1. FMEA

It is desirable that the supplier creates a FMEA for the delivered goods. This is the
basis for high-quality delivery without any problems.

10.2. Process capability

It is desirable that the process capability be proven by statistical values. In the context
of continuous quality improvement, this data has to be collected and used for
optimization of processes.
As a rule, the capability values set down by Allsafe GmbH & Co KG in the specification
sheet (if applicable) have to be achieved and documented.



10.3. Quality Targets

For all function and security relevant product features is an 0 failure production
necessary and must be verified by the supplier. Unless otherwise agreed, the
maximum error rate for non function and security relevant features is < 500
ppm/Reference. However, a supplier who is constantly close to the maximum, has to
be replaced in the long term. Allsafe GmbH & Co KG aims for a rate of < 100
ppm/Reference.
A bad delivery does not only mean direct quality failures at the product, but also a lack
of packaging, bad labelling of the shipment, wrong amounts, and all other errors that
could interfere with or stop the procedures at Allsafe GmbH & Co KG


11. Quality, inspections

11.1. Incoming goods inspection

Allsafe GmbH & Co KG will inspect the incoming products only by spot tests. This
means that the supplier has to guarantee the demanded quality of the delivered
products and is liable for the delivered parts in case of a reclamation. Inspection
regarding quantity, reference and damages on the outside packing will be done all the
time.
Should there occur a transportation damage that renders unloading of the products
impossible or that has effected a damage of the goods, Allsafe reserves the right to
decline acceptance or to return the goods to the supplier at the supplier’s expense.
In this case the supplier must care for an immediate re-supply of faultless goods.
Furthermore, remedial actions have to be taken in order to prevent this kind of
damages.

11.2. Dealing with defective Products

Should the supplier find that defective parts have been manufactured and already
delivered, he is obliged to inform Allsafe GmbH & Co KG immediately if there is a risk
of delay. Allsafe GmbH & Co KG undertakes to notify the supplier immediately of any
errors found. Should the supplier discover that defective parts have been manufactured
which he believes could be usable, he can notify Allsafe GmbH & Co. KG for approval.
A delivery may only take place after written approval by Allsafe GmbH & Co KG
(deviation approval). The parts must be marked accordingly.


11.3. Complaint management and processing

Quality is a top priority in the assessment of suppliers and is constantly controlled.
The supplier agrees to reserve capacities for immediate remedy in the case of a
complaint. The supplier guarantees the continued production at Allsafe GmbH & Co
KG, e.g. by sorting out defective parts, repairing produced parts (Approval by Allsafe
GmbH & Co. KG required - the type and scope of the repair must be documented),
immediate delivery of good parts and cost-free taking back of bad parts.
Furthermore the supplier has to draw up an 8 D report. Measures resulting from this
report have to be controlled, implemented and documented.
In case of complaints, measurements must be initiated within one day. In case of
complaints for parts with required documentation, the supplier must stop production
immediately and the stock in question must be identified at the supplier’s and at
Allsafe’s locations. The supplier must present a catalogue of measures within three
days. Allsafe reserves the right of a short audit to ensure the execution of the catalogue
of measures.

11.4. Quality Management System of Supplier

The supplier agrees to establish and/or keep a quality system based on ISO 9000 ff
with a zero-defect target and to optimize all processes with continuous improvement
measurements. The supplier obliges his sub-suppliers to keep his resumed obligations
based on the QAA.

11.5 Safety Management

The Supplier shall promote a safety culture in which all employees demonstrate a high
level of safety awareness and actively contribute to safety. Employees shall be
encouraged to report errors, incidents, and hazards that may result in product
nonconformity.
This includes the timely exchange of safety-relevant information with allsafe GmbH &
Co. KG as well as cooperation in the identification, analysis, and mitigation of
safety-related issues.


12. Delivery

12.1. Delivery frequency

Allsafe GmbH & Co KG depends on flexible and fast delivery of small lot sizes. To this
end, we try to give our suppliers a forecast of our main products.
In order to organize procedures as efficiently as possible, we need partners who are
willing to optimize their processes and to cater to our needs.

12.2. Merchandise planning / order processing

Wherever possible Allsafe GmbH & Co KG works with framework contracts (also called
make-and-hold-order or open order). These framework contracts regulate all important
issues such as total amount, price, packaging, period of validity etc.
The classification of products defined in the framework contract is generally given to
the supplier through a closed order.
We are also eager to continuously improve our processes. Therefore we make more
and more use of other forms of order processing, such as Kanban, continuous supply,
forecast, DFÜ and self control of individual product groups.
This means that our requirements will be less and less generated by an order. Instead
of an order there will be flexible planning that is covered by respective capacity
reserves of the supplier.
These different planning systems also have a positive effect on the total delivery time
of products, because the supplier can plan the respective primary material
requirements.

12.3. Delivery reliability / delivery time

The delivery time frame agreed on with Allsafe GmbH & Co KG has to be met under all
circumstances. The supplier is urged to continuously improve processes and thus
reduce delivery times and adapt it to our needs.
If a delivery is not possible within the agreed time frame or if there are problems during
production, the supplier immediately informs us about potential disruptions and takes
the necessary steps for keeping the delay to a minimum.
As a rule, the supplier is in a delay of delivery when deadlines are missed, without
Allsafe GmbH & Co KG explicitly having to formulate it.
Delivery time and delivery reliability are evaluated in our supplier assessment on a
monthly basis and are a top priority.


12.4. Incoming goods

For processing of incoming goods Allsafe GmbH & Co KG needs the following
information indicated both on the delivery sheet and on the goods:
- Delivery sheet number
- Delivery date
- Address of sender and supplier number
- Lot size
- Description / article number
- Purchase order number
- Number of packing pieces
- Warehouse no. (indicated on our order)
- Weight / packing piece
- Purchase order date
- Barcode 835 whenever possible
Furthermore all packing pieces need to be marked with article number and description.
Whenever possible the products have to be marked so that it is possible to know where
they come from.
Each delivery has to contain the test certificates that were agreed on in the contract.
Suppliers of aluminium extrusion profiles have to provide an EN 10204-3.1B certificate
for the first 5 deliveries. If no discrepancies were detected, an EN 10204-2.2 certificate
needs to be supplied for further deliveries.


13. Conditions of payment / conditions of delivery

Our conditions of payment are as follows:
10 days net receipt of invoice / incoming goods
Other conditions of payment are subject to prior written consent of Allsafe GmbH & Co
KG.
According to the individual agreement the deliveries are ex factory or to customer's
plant via the shipper specified by Allsafe GmbH & Co KG.


14. Productivity / CIP

We attach great importance to our partner permanently dealing with continuous
improvement processes and implementing them in order to sustainably offer marketoriented conditions and to compete in the market. To this end, we are willing to support
our partner with process improvements and CIP measures with our know-how and
cooperation. This leads to increased sustainable competitiveness on both sides.
In the context of our partnership we expect cost reductions of any type to be shared
with us.


15. Packaging

The packaging is clearly defined in our packaging regulations.
Other packaging on demand of the supplier is subject to prior written consent of Allsafe
GmbH & Co KG.


16. Information Security

The Supplier and its business partners shall manage all information in accordance with
the principles of an Information Security Management System (ISMS). The
implementation of an ISMS is strongly recommended in order to establish and maintain
appropriate measures to protect such information.
Regular risk assessments shall be carried out, and security measures shall be
continuously reviewed, maintained, and improved. Access rights to information shall be
clearly defined and restricted to authorized personnel only, and unauthorized access
shall be effectively prevented.
The Supplier shall ensure that all employees receive regular training on information
security and that any information security incidents are reported without undue delay.
The Supplier is further obligated to ensure that these information security requirements
are equally implemented and complied with by its subcontractors and sub-suppliers.


17. Counterfeit Parts / Traceability

The Supplier warrants that raw materials, components, and products are sourced
exclusively from authorized and approved suppliers in order to prevent the introduction
of counterfeit parts by third parties. For this purpose, the Supplier shall establish and
maintain appropriate processes within its organization to ensure effective safeguarding
across the entire supply chain.
Furthermore, the Supplier shall ensure complete and uninterrupted traceability of
products and materials throughout all relevant stages of manufacturing and delivery.


18. Flow-down of Quality and Aerospace Requirements

The Supplier is obligated to fully, unchanged, and effectively flow down all contractual
requirements of allsafe GmbH & Co. KG and its respective end customers to all
subcontractors and sub-suppliers engaged by the Supplier (so-called “flow-down”).
This includes in particular applicable standards, specifications, drawings, special or
critical characteristics, approval requirements, inspection and testing requirements, as
well as documentation and record-keeping obligations. The Supplier shall ensure,
through appropriate contractual and organizational measures, that its subcontractors
and sub-suppliers comply with these requirements.
The Supplier’s responsibility for the proper contractual fulfillment of the aforementioned
requirements shall remain unaffected and shall continue to apply irrespective of the
involvement of subcontractors or sub-suppliers.


19. Termination of contract

Notice of termination by either of the contracting parties may be given at 12 months
term.


20. Non-disclosure agreement

According to the copyright law, Allsafe GmbH & Co.KG data of any type may neither be
copied nor be disclosed to a third party.


21. Severability clause

If any provisions of this contract shall be held to be invalid or incomplete, the validity of
the contract as a whole is not affected or impaired. It has to be interpreted in a way that
a legal regulation can be found which comes close to the original intent of the
contracting parties. As far as necessary they agree to participate in such an alteration
of contract.


22. Superior provisions

If superior provisions are defined in technical documents, specification sheets etc., or in
other agreements, which are superior to the conditions set down in this contract, the
superior provisions apply.


23. Jurisdiction

Jurisdiciton for all conflicts or claims (including those concerning effectiveness,
changes or termination, as well as non-contractural claims) resulting from or
connected with this agreement is Stuttgart


24. Product Liability

The supplier is obliged to take out and keep appropriate product liability insurance.
Insurance coverage for the product liability risk must be sufficient. 

Rev. B at 20.04.2026